Program Assistant

PROGRAM ASSISTANT
Arts & Humanities Department
City of Salina, Kansas

Apply: jobs.salina-ks.gov

The Program Assistant plays a vital role in supporting the Salina community by coordinating volunteers, managing event logistics, & facilitating programs that celebrate arts & culture. This position is central in facilitating engaging community programs, supporting diverse artistic events, & planning the Smoky Hill River Festival. With responsibilities ranging from database management to public engagement, this position allows for creativity, organizational skills, knack for communication, zest to independently & effectively collaborate with volunteers & the public to assist in igniting the arts in Salina.

Career Advancement: Administrative Assistant II, III & Accounting Technician

On-the-Job Training: Training is led by experienced staff who are passionate about Salina’s Arts & Humanities initiatives. Through hands-on guidance & collaborative mentorship by experienced staff our new employee will learn essential skills like event logistics, volunteer coordination, database management, & planning key events like the Smoky Hill River Festival. Our Program Assistant will learn how to use a variety of office software & manage complex projects that bolster Salina’s cultural scene. This supportive environment is designed to help growth in the role, taking full advantage of the daily learning opportunities.

Duties:
· Composes & types a wide variety of correspondence including letters, reports, & social media content; prepares bulk.
· Screens phone calls & greets the public with professionalism & courtesy.
· Utilizes various office software to manage calendars, databases, & program logistics.
· Helps to facilitate a wide variety of projects & activities; supports program implementation for the Smoky Hill River Festival & other Arts & Humanities programs.
· Facilitates event registrations & monitors budgets.
· Coordinates volunteer recruitment, training, & scheduling for events & programs.
· Maintains organized records, reports, & project documentation.
· Provides logistical support for meetings, workshops, & community outreach events.

Education: High school diploma or G.E.D.

Experience:
· Four (4) years of progressively responsible clerical work and/or experience in arts, education, event planning, or a related field.
· Office management, typing, computers, database management, & other clerical functions.
· Must possess strong written & verbal communications skills.

Requirements: Must possess a valid Kansas driver’s license.

Work Type: Light, exerting up to 50 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.

Machines, Tools, & Equipment: Calculator, computer, copy machine, golf cart, printer, scanner, telephone, & vehicles.

Hours: 
· Monday – Friday, 8:00 a.m. to 5:00 p.m.
· Hours vary around special events.

Salary DOQ EOE:
· $17.21-18.07/hr.
· $35,797-37,586/yr.
· Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.

Paid Time Off:
· 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).
· 96 hours of sick leave during first year.

Application Deadline: Until filled

Apply: jobs.salina-ks.gov