Kansas Wesleyan University is currently hiring for a Financial Aid Coordinator.
POSITION SUMMARY: The Financial Aid Coordinator provides a wealth of financial aid knowledge to students and
families for federal, state, and institutional programs in accordance with all applicable rules and regulations. The
person in this position is responsible for providing superb customer service to students and their families as well
as inter-departmental groups.
POSITION WORKS WITH: A high level of contact with students and families as well as being responsible for file
review, awarding/processing of current and new incoming students attending Kansas Wesleyan University.
POSITION’S BUDGET AUTHORITY: None.
POSITION’S PHYSICAL WORKING CONDITIONS: Ability to safely and properly use general office equipment including
the computer, fax,telephone, and copier. Equipmentisin variouslocations. Some problemsmay necessitate research
to solve. The information being researched may be located in various offices and be in various formats necessitating
pulling files or traveling to other offices. Requires prolonged periods of time on the computer and/orseated at a desk
or table. Must be able to travel to off-campus locations, able to spend extended periods of time talking with students
and other constituents.
POSITION’S UNUSUAL HAZARDS OR WORKING CONDITIONS:
POSITION’S WORK SCHEDULE: Forty hours per week during daytime, evening, and some weekend hours.
Scheduled work shifts will be between the hours of 8:00 a.m. and 5:00 p.m. but may change. Overtime may be
required or permitted with prior approval.
POSITION’S TRAVEL REQUIREMENTS: Limited
POSITION’S ESSENTIAL DUTIES:
1. Uphold the mission of Kansas Wesleyan University and observe ethical standards in accordance with the
Statement of Professional Ethics of the National Association of Student Financial Aid Administrators
Statement.
2. Maintain a friendly and professional demeanor through verbal, written, and electronic communication with
students, parents, faculty, and staff, while giving accurate feedback within the FERPA guidelines.
3. Counsels and assists students with all necessary forms for enrollment and financial assistance, utilizing Jenzabar
1 and JFA as a student information system for documentation of financial activity and results of follow up.
Collects required student documents utilizing phone contact, email, regular mail, and through approved
contact during class and co-curricular activities, etc.
4. Processes and completes the financial aid portion of the university registration process, obtains promissory note
confirmations, and assists with additional loan requests.
5. Assists with the verification process by collecting verification documents, ensures all appropriate signatures are
obtained, collects verification worksheets, tax returns and W-2’s if applicable and secures dependency
documentation, if applicable.
6. Provide support and training to other members of the KWU community regarding financial aid compliance and
regulatory updates.
7. Assistsstudents and parents during various event days by conducting group FAFSA, loan document, and financial
management sessions.
8. Completes JFA work queue review for Compliance, ISIR, and Alerts as well as Documents Ready to Review as
assigned within the JFA system.
9. Responsible for Parent PLUS and Alternative education loan programs including repackaging aid to include
additional loans and certifying and processing these additional loan funds.
10. Assists with completing, distributing, and collection ofsigned federal work-study authorization forms, if
applicable.
11. Determinesif a student withdraws, follows up with late disbursement, cancelsfuture and/or current aid as
appropriate, reviewsstudents account, processes exit counseling and reviews all information with the student, if
available.
12. Reviews NSLDS (National Student Loan Data System) to ensure proper financial aid awarding.
13. Prepares, reviews and awards assigned student packages.
14. Reviews FA checklist to ensure all required documents are received and completed properly.
15. Documents within university’s database, contact manager (Jenzabar CX), with proper financial aid activity and
results of follow up.
16. Attendsstate/local financial aid meetings upon request.
17. Ensures that the financial packaging process is completed each semester for allstudents, new/incoming and
current/returning as assigned in compliance with federal, state, and institutional rules and regulations.
For a full list of qualifications, duties and to Apply visit: https://www.kwu.edu/wp-content/uploads/Financial-Aid-Coordinator-Aug-2024.pdf
Please be sure to mention you found this position on KansasJobsLink.com
