Administrative Assistant

The Administrative Assistant will provide a variety of duties to support effective day to day administrative functions.

ESSENTIAL FUNCTIONS:

• Provide reliable and consistent administrative support to the organization.
• Provide coverage for the front reception area, including answering and relaying telephone calls when the Front Receptionist takes breaks, goes to lunch, or is absent.
• Coordinate and manage logistics for a wide variety of projects and tasks.
• Support the coordination and management of meetings and events.
• Compile, organize, and maintain files, records, and reports.
• Provide basic guidance and support to staff on information and technology systems, software, and hardware.
• Prepare correspondence, reports, mailing, and emails, as needed.
• Maintain confidentiality issues and release of information issues.

ADDITIONAL JOB DUTIES

• Be aware of customer needs and provide quality customer service.
• Abide by personnel policies and procedures as written.
• Working knowledge of, and experience with, Microsoft Office products, and other information and technology systems, software, and hardware.
• Perform ad hoc job duties as assigned by the Director of Administrative Operations and Services.

• Must have at least 5 years clerical or related experience.
• Must have excellent oral and written communication skills.
• Must have strong working knowledge of and experience with Microsoft Office products, including Word, PowerPoint, Access and Excel.

SKILLS

• Reliable and consistent
• Flexible and responsive
• Ability to coordinate and manage multiple projects and complete them in a timely manner.
• Ability to effectively manage changing work priorities.

EDUCATION AND TRAINING:

• High School Diploma or equivalency required. Associate degree or Business College diploma in business administration, office management, or a related field preferred.