Administrative Assistant

ESSENTIAL FUNCTIONS:

• Provide reliable and consistent administrative support to the organization.
• Maintain confidentiality issues and release of information issues.
• Provide coverage for the front reception area, including answering and relaying telephone calls when the Front Receptionist takes breaks, goes to lunch, or is absent.
• Support in mail pickup and distribution.
• Maintain accurate agency records.
• Manage timely data collection, reviewing, analyzing, and filing of agency records.
• Prepare and distribute reports or other communications as needed.
• Assist in emergency evacuation procedures as described in Safety Manual.

ADDITIONAL JOB DUTIES:

• Be aware of customer needs and provide quality customer service.
• Know and be able to speak to OCCK’s mission and philosophy to the extent that casual conversation in the community can promote community awareness.
• Perform ad hoc job duties as assigned

• Must have at least 2 years clerical or related experience.
• Must have excellent oral communication skills.
•  Must have the ability to organize and prioritize multiple tasks.
• Must have the ability to work with a diverse group of people in a team setting.

SKILLS

• Reliable and consistent
• Flexible and responsive
• Ability to focus on tasks and complete them in a timely manner.
• Takes effort to understand the problem and to identify potential solutions.
• Able to effectively deal with changing work priorities.

EDUCATION AND TRAINING:

• High School Diploma or equivalency required.